Teams Class and Teams Meetings integrations are available for use in Canvas courses should you choose to utilize Teams as part of your instruction. Use of these features is optional.

OIT will no longer create Teams classes at the beginning of each semester. Instructors that choose to utilize Teams will create the Teams class from Canvas. The resources below will guide you through the process, provide quick tips, and provide answers to common questions.

CDE Resources

Sync and Activate Teams in Canvas

Create a Teams Meeting in Canvas

Add a Channel to Scheduled Meeting

Resources for Using Teams

2022 Teaching with Teams Recorded Webinar

Teams Resource Guide

Using Breakout Rooms in Teams

Creating Channels in Teams

Teams Meeting Scheduling Comparison Chart

Tips

Meetings created in Canvas may now be connected to a Channel in the Teams class.
Add a "co-organizer" on the Meeting Options page to assist you in meeting management.
When launching Teams from Canvas, choose the Desktop App option to ensure full functionality.
If you plan to cross-list sections in Canvas, but would like to have a separate Teams class for each section, sync each section before cross-listing in Canvas.
Mac users are advised to use Chrome to access Teams features in Canvas.
When scheduling a meeting, open the meeting options and set the presenter to “Only me.” If students need the ability to present, promote them within the meeting.

Support

UTA's Service Desk will provide support for the Teams application. Submit a Service Now request for assistance.

FAQs

Teams Classes

Q. I have added the Teams Class link to my course menu, but there is no Team. How do I create the Team?

A. Enable the Sync in the course to create the Teams class. Access the class by clicking the Teams Class link on the course menu.

Q. How often may I manually sync my course with Teams?

A. A manual sync may be performed every 90 minutes. After the initial sync, automated syncs will occur when course enrollments change. (4 times daily).

Q. I have created my Teams Class, but my students are unable to access. How do I grant access?

A. Instructors will need to access the Teams Class and click the Activate button to allow student access.

Q. May I rename the Teams Class created via Canvas?

A. Yes, you may rename the Teams Class in Teams. The name will not be overwritten during a sync from Canvas.

Q. I deleted my Teams Class. Can I create another?

A. OIT will need to restore the deleted class. Create a Service Now ticket to submit the request.

Q. If I copy my course next semester, will I need to enable the Sync in the new course?

A. Yes, after the course copy is processed, you will need to enable the Sync in the new course.

Q. If I manually add a student to my course that is making up an incomplete, will he/she be added to the Teams class?

A. Yes, after adding the student to your course, perform a manual sync. This will add the student to the Teams class immediately.

Teams Meetings

Q. May I add another individual to help manage a meeting?

A. Yes, you may add a "co-organizer" to a meeting from the Meeting Options page

Q. If I create a new meeting, does it appear on a calendar?

A. Yes, the meeting will appear on your Teams calendar, your Outlook calendar and the agenda view in your Canvas course

Q. Where do I locate the meeting attendance report?

A. The meeting attendance report may be downloaded from the meeting chat.

Q. Where are meeting recordings stored?

A. Meeting recordings are available in the meeting chat and are stored in the meeting Organizer's OneDrive. If students cannot access the recording from the meeting chat, follow these instructions to share the recording link.

Q. Can everyone in the class see all scheduled meetings in the Agenda view?

A. No, class members will only see meetings to which they are invited.

Q. When creating a new meeting, I can invite individuals or the entire class. Can I invite sections or groups of students?

A. No, the option to invite either a section or group of students does not yet exist. You may click the option to invite the entire class and then click the ‘X’ next to students’ names you wish to exclude.

Q. When inviting the entire class, a user named "Microsoft Graph" appears. What do I do?

A. Microsoft and Canvas are working to resolve this issue. In the meantime, you may click the 'X' next to the name to remove from the list.

Q. If new students are added to the class after I've scheduled meetings, are they automatically invited?

A. No, new students will not automatically be invited to previously scheduled meetings. However, you may edit the meeting and click the "Invite Entire Class" link to add the new students. Other options include posting the meeting link in course announcements and forwarding the meeting invitation to the new students.

Q. If I create a meeting in Teams, will it appear on the meeting Agenda page in Canvas?

A. No, meetings created directly in Teams will not appear in Canvas.

Q. When creating a Teams meeting in Canvas, I can only select time in 30 minute increments. What do I do if my course is 50 minutes?

A. In Canvas, you may schedule the meeting for 1 hour, and inform students that the meeting will last 50 minutes. At the 50 minute mark, you will need to End the meeting in Teams. Another option would be to create the meeting directly in your Teams class; however, this meeting will not appear on the agenda page in Canvas. It will appear on the Teams class chat, the Teams calendar, and Outlook calendar.

Q. If I create a meeting in Canvas without adding an attendee, will the entire class see the meeting?

A. In Canvas, only the invitees will have access to the meeting. Students will need to be invited.

Q. Can recurring meetings be scheduled using Teams meetings in Canvas?

A. Yes, recurring meetings can be schedule in Canvas.